Getting Started with Presenters
Assign Presenters to Sessions in Bulk
Getting Started with Presenters
We recently added a new structure data concept in Conferences i/o allowing administrators to create presenters and assign presenters to sessions. This new concept will allow Conferences i/o to add a wide breadth of useful functionality.
We've made it easy to create and assign presenters using your existing workflows.
What can you do with presenters?
- Create evaluation questions that are repeated for each presenter in a session so that you can get presenter-level feedback.
- Configure sessions as Q&A panels where the audience can pick for whom a question is targeted when submitting their questions.
- Associate polls with presenters to keep track of whose polls belong to whom.
- Attendees can search for sessions, on your app's home screen, using just a presenter's name.
Important note: Presenter-based functionality is only available with multi-session apps on Conferences i/o. That is, if you have multiple sessions, all of this functionality is available to you.
Add a Presenter to a Session
Create a Presenter
1. Sign in as an Admin
2. Click Manage Presenters
3. Select Create a New Presenter
4. Enter the Presenter's first and last name
5. Click Create.
Assign a Presenter to a Session
1. In the Admin panel, click Manage Sessions
2. Below the session title, select Edit
3. In the Presenters section, select the presenter's name from the drop-down menu as shown below:
4. Click Add > Save as shown below:
Create a Presenter Bio
Add a photo, professional background info, and more to a presenter's biography.
1. In the Admin panel, click Manage Presenters
2. Below the Presenter's name, select Edit:
3. Add the details you'd like to include, and click Save.
Tip! Use the details added to each presenter's biography to automatically create a Presenter Profile or Speaker Bio page.
Assign Presenters to Sessions in Bulk
Presenters can be managed individually from the Manage Presenters page, but for events with multiple sessions, creating the sessions and assigning presenters in bulk could save valuable time.
Within either the Session Import spreadsheet or the Session Details Update spreadsheet, you will see a Presenters column.
You can populate these cells with comma-separated lists of presenters as shown below:
The order of presenters in the comma-separated list will be maintained after the presenters are imported.
After uploading this spreadsheet, the backend of Conferences i/o processes your lists of presenters. The application tries to match each name to a presenter you've previously added. If no matching presenter is found, a new presenter is created. For this reason, consistency in naming is important ("Dr. Tom Jones" will be considered different from "Doctor Tom Jones").
To confirm the presenters have been added, see presenters listed under session names on the Manage Sessions page.
The Manage Presenters page should also include that the presenters were added.
Considerations when using the session update tool
The above screenshots show the session import tool. Our session update tool works similarly.
After downloading a spreadsheet with details of your existing sessions, you will see any assigned presenters listed appropriately.
From here, you can add new presenters to sessions, unassign presenters from sessions, and reorder presenters within a session. The only thing this tool will not do is completely remove a presenter from your Conferences i/o app. (Removal can only be accomplished from the "Manage Presenters" page on your administrative dashboard.)
Note: Presenter ranking order on the home page and within the session is determined by drag-and-drop or the bulk import/update process.
Associate Presenters to Polls
For multi-presenter sessions, you can associate polls with particular presenters. This is a convenient option for tracking to whom polls belong.
When creating or editing a poll within a session, and when presenters are assigned to a session, you will be shown a list of presenters to choose from.
After optionally choosing a presenter, you can proceed with configuring the poll.
Once the poll has been saved, a new tag showing the added Presenter will be added next to the poll question on the session dashboard as shown below.
Polls are now sorted by presenter (un-associated polls will be at the top), and you can easily see to which presenter a poll belongs.
Presenter information for polls will also be available on our slide codes page, as well as the administrative polls dashboard (if you have access to that dashboard).
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