PollSense is a generative AI feature, specifically built to help Conferences i/o customers quickly create polls based on the content of a presentation slide deck.
PollSense overview
PollSense will ingest the content of an uploaded PPTX slide deck, identify opportunities for polling questions, and then create the polls within this session. Polls will include a mixture of true/false and multiple choice, and they will include what the AI thinks is the correct answer (based on the presentation content).
Generate polls with PollSense
1. Sign-in to a session as a moderator
2. In the Polls section, click Create
3. In the right sidebar of the Create Poll page, click the link that says Use AI to bulk-create polls from a presentation slide deck.
4. Upload your slide deck by clicking the Choose File button and selecting a PowerPoint file (PPTX) from your computer.
Please note that all of the slide content in the slide deck will be used to prompt poll generation.
5. After selecting a file, the page will automatically update to include additional fields for field of study, number of polls, and a few advanced options.
6. (Optional) Select a field of study to associate the generated polls with. PollSense only generates one set of polls at time. If you have multiple fields of study to create polls for, you will need to repeat the poll-generation process for each field of study.
7. Adjust the number of polls to be created. If using polls as attention checks, you might want to do 4 polls per credit. In the below example, then, a field of study with 4 credits would mean creating 16 polls.
8. (Optional) Adjust configuration for the type of polling questions. You can choose between a mixture of true/false and multiple choice, all true/false, or all multiple choice.
9. (Optional) Adjust configuration for 'silly factor'. Polls don't always need to be serious. Increasing the silly factor will produce lighthearted questions and response options. We recommend experimenting with the different options to find a configuration that feels appropriate for your events.
10. Click Start creating polls. This will trigger a modal dialog box that will show the progress.
Please note that the "Gathering poll ideas" may take a few moments to complete its work behind the scenes.
12. (Optional) Download live content slides for your polls right away by clicking Download Live Content Slides.
Note that you can always download live content slides later.
13. Click Close to close the dialog box.
14. Review the polls by clicking Go back to Session, and manually clicking through the new polls that were added to the session.
Best practices for PollSense
- Review the poll questions for accuracy before using. PollSense may incorrectly interpret data and create questions with the wrong answer. It may also word some questions in a way that may confuse attendees into choosing the wrong answer.
- Generate more questions than are needed for the presentation. PollSense may generate duplicate questions for the same base material, or may generate incorrect or invalid questions. Generating a few more than required allows moderators to select the best questions without having to resubmit the material for additional generation.
- Ensure source material is properly vetted and accurate. PollSense does not validate the authenticity of the material against external sources, and will assume that information within the presentation is accurate.
- Write or edit the content so that facts and data are presented plainly. PollSense works best when the details of the material are stated in plain language. For example, writing "The Detroit Red Wings have won the Stanley Cup eleven times" will produce better results than "11 - Number of Stanley Cups won by the Red Wings". Similarly, PollSense may not be able to accurately interpret data that is listed in charts or graphs and not directly referenced.
- When using multiple fields of study, break the presentation into separate files and generate individually. Currently, PollSense can associate all generated polls with a field of study, but it is not able to determine which field of study relates to a given portion of the presentation. For this reason, separate the content into files by field of study and upload those to PollSense individually.
FAQ: PollSense and your data
In June 2023, we introduced PollSense AI, Conferences i/o's first experimental feature leveraging large language model (LLM) tools, more commonly known as "AI".
Conferences i/o extracts the content of the presentation in order to create the polls, but will not retain the extracted content of the presentation beyond the scope of generating polls with PollSense. Your data is not used for training AI models. It is uploaded only for the purposes of summarizing and querying.
We are excited about the potential of these tools to expand and improve the benefits that Conferences i/o delivers to customers, but we are moving slowly so that we can best consider latent risks, like the implications on data privacy, security, and intellectual property rights. We recognize that while AI has much to offer in terms of efficiency and productivity, it also introduces new questions about how data is used and protected.
To that end, we have prioritized transparent communication about our use of AI tools. In this FAQ section, we aim to clearly explain what's going on behind the scenes. Our aim is to ensure you feel informed and confident about using PollSense AI, knowing that the security and integrity of your data is a top priority.
What underlying AI technology is Conferences i/o using?
Conferences i/o is using OpenAI's LLM models, with appropriate fine-tuning for specific needs.
Why did Conferences i/o select OpenAI over other options?
Our team began investigating AI tools in 2022, and has observed that OpenAI's products deliver consistent, high-quality output across a range of activities. For these reasons, as well as OpenAI's privacy-friendly policy shift in March 2023, we decided to move forward with building our initial AI implementation with OpenAI. That being said, we will continue to review alternatives as they become available, including in-house implementations of LLMs.
Was the AI model trained, or fine-tuned, using data from Conferences i/o customers?
No. OpenAI's models are pre-trained on massive datasets that would not include Conferences i/o customer data. As for fine-tuning, our team created polling content from internally-generated slide decks over the past decade. This fine-tuning guidance helps GPT-4 deliver more consistent responses.
Future AI implementations for Conferences i/o could potentially be trained, in part, using data from Conferences i/o customers. However, this would not be without customers providing explicit opt-in authorization.
What does Conferences i/o do with uploaded presentation data?
Upon receiving a PPTX slide deck, Conferences i/o extracts the raw content and integrates it into an API request to OpenAI. For quality assurance and auditing purposes, Conferences i/o logs both the request sent to OpenAI and the ensuing response. Importantly, these API logs, which include presentation and response data, are routinely purged every 30 days, ensuring no prolonged storage of customer presentation data.
What does OpenAI do with this data?
Data submitted via OpenAI's API (which Conferences i/o is using) will not become a part of OpenAI's training data. Similar to Conferences i/o, OpenAI will retain log data on a request for up to 30 days.
Is OpenAI safe and trustworthy?
We think so. OpenAI has been transparent in their policies and maintains a thorough trust & security portal (https://trust.openai.com/). Further, third-party security audits suggest that OpenAI follows through in its commitments to security & privacy.
Does Conferences i/o or OpenAI have the right to use or share my presentation data?
No, at least not beyond the bounds of using presentation data to generate polling question.
Is there any way for PollSense AI to ignore particular slides within a presentation?
Not yet, but we are working to add this capability to Conferences i/o.
Is it possible to opt-out of AI tools in Conferences i/o?
As of this writing, AI tools in Conferences i/o are opt-in, so by default customers will not see them.
Note: If you have further questions about AI at Conferences i/o, please Contact Customer Support.