Add Conferences i/o to a Microsoft Teams Meeting

Adding Conferences i/o to a Microsoft Teams meeting allows attendees to check in and out for CPE purposes and participate in Social Q&A, Live Polls, and Session Evaluations directly in the Teams meeting window.

 

 

Teams apps and external organizations

Add Conferences i/o to Microsoft Teams

Using Conferences i/o during the meeting

How to Pin the MS Teams App to a Meeting

Moderating a Conferences i/o session during a Teams meeting

Disabling the 'Share' Button

Using Conferences i/o during Teams breakouts

 

Teams apps and external organizations

Only members of the host Office 365 organization can add, update, and remove apps in any context. Non-standard users (guests, external users, and anonymous users) cannot modify apps, but can use them if added to a meeting, chat, or channel they can access. For more information, see Availability and use of Teams apps by different types of users.

 

Add Conferences i/o to Microsoft Teams

Important Notes: 

  • If the Conferences i/o app is not visible or has a lock icon on it, please contact your IT department to ensure the app is approved for use in your organization. See Request apps that require approval by your org for more information.
  • The MS Teams app will not work if your URL has SSO set up.  

 

Add CIO to MS Teams: Edit Meeting Method

1. Create a meeting in Microsoft Teams

2. Edit the meeting and click Apps 

Step 1 Add CIO App to Meeting.png

3. Search for Conferences i/o then click the icon 

Choose CIO App.png

4. Enter either the home page OR the session specific URL and click Save. The home page will bring attendees to a list of all visible sessions, and they will have to find and click on the session to check in.  The session specific URL will bring the attendee right to the check-in page of the session being used.

Add CIO URL.png

 

Add CIO to MS Teams: Apps Marketplace Method

  1. Create a meeting
  2. Inside the Teams client, open the Apps marketplace

     

  3. Search for Conferences i/o then click Add

    Note: Alternatively, you can locate the app on Microsoft AppSource, then follow the links to open it in the Teams client.
     

  4. Click the dropdown button, then click the appropriate destination (typically Add to a meeting)

     
  5. Search for the name of an existing team, chat, or meeting, click it in the dropdown, then click Set up a tab

     
  6. Enter either the home page OR the session specific URL and click Save. The home page will bring attendees to a list of all visible sessions, and they will have to find and click on the session to check in.  The session specific URL will bring the attendee right to the check-in page of the session being used.
    Add CIO URL.png

 

Add CIO to MS Teams: Within the Meeting Method

  1. While in the meeting, click Add an App

    Note: Depending on the number of apps in the meeting or the size of the window, it may be under More ...
     

  2. Search for Conferences i/o then click the icon

     
  3. Enter either the home page OR the session specific URL and click Save. The home page will bring attendees to a list of all visible sessions, and they will have to find and click on the session to check in.  The session specific URL will bring the attendee right to the check-in page of the session being used.
    Add CIO URL.png

 

Using Conferences i/o during the meeting

To open the app in the meeting, click the icon at the top of the meeting window.

Note: Depending on the number of apps in the meeting or the size of the window, it may be under More ...

 

The app will open on the right side of the window to the URL specified by the meeting organizer.


 

How to Pin the MS Teams App to a Meeting

Depending on how many apps an attendee has in MS Teams, the Conferences i/o app might not appear on the ribbon in the bar at the top of the meeting. If the conferences i/o app doesn't appear at the top, the attendee will need to click the "..." (more), then the app will show in the list.  

To avoid needing multiple clicks from attendees to find the app, we recommend that the MS Teams Admin pin the Conferences i/o app for everyone in your organization. Please see this link to instructions: https://learn.microsoft.com/en-us/microsoftteams/teams-app-setup-policies 

 

Moderating a Conferences i/o session during a Teams meeting

Due to Teams client limitations, the Teams app can only provide the attendee experience.

To moderate the session, moderators must open a separate browser window and sign-in to the session as a moderator. The moderators can check-in to the session as a normal attendee, but the moderator button will be intentionally hidden while using Teams.

 

Disabling the 'Share' Button

  1. Locate the Meeting Options setting for the meeting you wish to update. Meeting Options can be found in the Teams application > Calendar > select Meeting to open > select Meeting Options tab along the top.

    • teams_meetingOptions.png

  2. Under Roles, for the option 'Who can present' select Only organizers and co-organizers.

    • teams_meetingOptions2.png

Note: This per-meeting setting will grey out the Share button within that meeting.

 

Using Conferences i/o during Teams breakouts

Teams apps are accessible within breakout rooms. However, the Conferences i/o session that is pre-added to the meeting is not automatically accessible within breakouts.

To use the app during breakouts, someone will have to add the Conferences i/o app to each breakout room following the Within the Meeting Method. In most cases this will be the host, but attendees of the host organization may also add the app.

Note: Using the same Conferences i/o session in the main Teams Meeting and Breakout rooms will not disrupt any attendance tracking data for attendees. Attendees will not be required to create a new check-in.

It's also important to note that attendees should not check-out from the Conferences i/o session during breakouts (unless they are leaving the session and do not plan to return).