Options for Multi-Day Program Setup

One Session or Topic per Day

When organizing multi-day programs in LCvista, it is recommended to create a single program with a single session for each separate day or topic. This approach helps manage attendance and track participation effectively across all days of the event. As an example, you can create a separate program/session for each day and append with "Day 1", "Day 2", etc. This will also ensure that the jurisdictional credits match the session credits.

To have the program appear on participants' calendars during the exact event times, you would need to create separate sessions for each day. Although this requires users to enroll in each session individually, it is the only way to ensure that the exact dates and times are reflected on their calendars.

Multiple Sessions per Day, Single Certificate

A common use case is to issue a single certificate to attendees of a multi-session event. Conferences i/o can help with tracking who attended which sessions, even if they run concurrently or have multiple fields of study.

The best approach would be to create the individual sessions in CIO and LCv, as well as an additional session in LCv to issue the single certificate. Here's what the setup will look like:

  • Create as many sessions as you are planning to have in CIO
  • Create a program in LCv, then create all sessions and link the CIO integration information in each session so that you have the session-specific attendance data via the integration.
  • After the event has concluded:
    • In CIO, reconcile the data by merging duplicate check-ins, completing a bulk check-out, and making any needed timestamp or email address adjustments.
    • In LCvista, refresh the data in each session via the raw data report, review the completion report, and manually sum attendee credit data across all sessions using Excel. Do not pass users for credit in these sessions.
    • Create an additional session in the LCv Program, which will be the one single session you'll use to issue the certificate for the full event. This "issuing certificates" session will include all possible fields of study and credits, but won't have any integration info added, and will just be a shell to allow one certificate to be issued referencing the attendee's credit data you had reviewed. You can pass all participants in this session with full or custom credit in batches based on the reviewed attendance data.

It's important to wait until after your event has concluded to create the "issuing certificates" session so that attendees aren't confused and enroll in that one by mistake.

Note: Based on your contract, you may have the option to pass and send certificates to users from CIO.